Last updated: 01.08.2024

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Materialisting respects the privacy of our users. This Privacy Policy describes how we collect, use, disclose, and secure your personal information when you use our Software and/or Service (the "Service").

Controller: Materialisting Oy

 

Person in charge of the register: Markus Rintala (CTO), markus@materialisting.com
 

 

1. Information We Collect

 

We may collect the following types of information when you use the Service:

• Individual User Information (Free Accounts): Name, email address, and other information you provide during account creation.

• Company Data (Paid Accounts): Company name, contact information, account type, and other data associated with the organisation's account. This data is collected on behalf of the paying customer organisation.

• Uploaded and Created Data: The data you upload, store or create on the platform, including but not limited to [anonymized] information on project types, or project emission levels.

• Usage Data: We may collect information about how you use the Service, such as the features you access, the pages you visit, and the time you spend using the Service.

• Device Information: We may collect information about the device you use to access the Service, such as your IP address, operating system, browser type, and device identifier.

• Cookies and Similar Technologies: We may use cookies and similar technologies to collect information about your activity on the Service. [see Cookie Policy]

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2. Use of Your Information

We may use your information for the following purposes:

• To provide and improve the Service

• To personalise your experience with the Service

• To send you marketing communications (with your consent)

• To fulfill legal or contractual obligations with the customer organisation (company data)

• To analyse how the Service is used and improve our offerings

• To generate sales leads, but only with your explicit consent (opt-in)

• To use anonymized project data for platform improvement and statistical analysis, while ensuring it does not reveal personally identifiable information

 

3. Legal Basis for Data Processing

We process your information based on the following legal grounds:

• For Individual Users: We process your information based on your consent, which you can withdraw at any time by contacting us.

• For Company Data: We process your information based on our contractual obligations with the customer organisation.

• For other purposes: We may also process your information based on our legitimate interests, such as improving the Service and providing you with a better user experience. However, we will only do so where these interests do not override your rights and freedoms.

 

4. Your Rights under GDPR

If you are located in the European Economic Area (EEA), you have certain rights regarding your information under the General Data Protection Regulation (GDPR). These rights include:

• The right to access and review your information

• The right to correct inaccurate information

• The right to request deletion of your information

• The right to restrict processing of your information

• The right to data portability (to receive your information in a machine-readable format)

• The right to object to the processing of your information

 

You can exercise these rights by contacting us using the information provided in the "Contact Us" section below.

 

5. Data Security

 

We take reasonable steps to protect your information from unauthorised access, disclosure, alteration, or destruction. However, no internet transmission or electronic storage method is completely secure, and we cannot guarantee the absolute security of your information.

 

6. Data Retention

We retain your personal data for as long as your profile / subscription is active or until you request to remove your personal data from our database or as long as necessary to perform out contractual obligations with you.

 

After the termination of your profile / subscription we may retain personal data to comply with national laws.

 

7. Data Sharing

7.1 Sharing of Personal Information
We may disclose some information to third parties for the following purposes:

• To process your orders and payments, for payment service providers.

• To deliver email/SMS messages, for email and SMS service providers.

• For marketing, to marketing partners for targeted marketing messages and offers, limited to the necessary information.

• To comply with law or legal requests, to authorities if required or permitted by law. We will always inform you, if legally allowed.

 

7.2 Recipients of Personal Information
Depending on the case, we may disclose information to the following recipients:

• Payment service providers depending on your chosen payment method.

• Authorities if requested as part of an investigation or legal proceeding.

 

7.3 Data Processing for Analytics and Personalization
We may utilize your information with data processors for analytics and personalization purposes:

• Analytics: Analyzing purchase history and browsing behavior to improve our website and services.

• Personalization: Recommending products and offers that may interest you.

Whenever possible, information will be anonymized or pseudonymized for these purposes. Only Materialisting.com can link the pseudonymised information back to your name.

 

7.4 Data Processors
We utilize the following data processors to operate our services:

• Analytics and statistics partners.

• Product recommendation and personalization partners.

• Email marketing partners, if you subscribed to the newsletter or consented to receiving messages based on browsing history or product reviews.

• SMS partners for service-related messages and, with your consent, SMS marketing.

• Invoicing partners if you choose invoice payment.

• Debt collection companies for unpaid invoices.

 

7.5 Data Security and Privacy
Materialisting.com is committed to high data security and privacy. We take appropriate security measures to protect information from unauthorized access, use, disclosure, alteration, or destruction.

 

When sharing information with third-party service providers, we ensure they have adequate data protection measures and comply with GDPR. We may use contractual safeguards, like data transfer agreements, to ensure information protection during transfers outside the EU or EEA.

 

8. International Data Transfers

 

The controller shall ensure compliance with the General Data Protection Regulation (GDPR) if information is transferred outside the EU / EEA -area

 

9. Cookies and Similar Technologies

We may use cookies and similar technologies to collect information about your activity on the Service. You can find more information about how we use cookies in our Cookie Policy.

 

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our website. You are advised to review this Privacy Policy periodically for any changes.

 

11. Contact Us

 

If you have any questions about this Privacy Policy, please contact us at hilda@materialisting,com, or visit this page on our website: www.materialisting.com/about-us.